CNS 2022 tutorials⋆

• Go over survey results.
• Decide on satellite tutorial sessions (we are confirming them with the OCNS organising committee now, and should have confirmation soon).
  • WG members are invited to hold tutorial sessions for their respective tools.
  • We will reach out to non WG members to invite them to organise sessions for their tools.

Diversity & inclusion session at INCF assembly⋆

• Birds of a feather “bof” session has been accepted.
• We need input on what sessions to organise and who to invite.
• We need input on what the goals (deliverables) of this session should be.

Software arena session at INCF assembly⋆

• Has also been accepted.
• Input on the best way of doing this, and what our expected goals are.

WG business⋆

• We don’t currently have a way of actively communicating with the WG membership because we don’t have a mailing list sort of thing where any announcements go straight to the members’ inboxes (we don’t even have all your e-mails because we decided not to use mailing lists when we started).
• The worry, however, is that using GitHub tickets/discussions is passive—-i.e., folks do get notifications, but they still need to come up to the repository to engage.
• The lack of something like a mailing list also means that we don’t have a way of actively informing the community (outside our membership) of our activities.

So:

• Do we need a better way of keeping the wg membership in the loop? Are you satisfied with our current way of doing things?
• Are fixed meeting slots working? (we’ve had a lower than usual turnout recently—-what can we do to help more of our members attend meetings?)

For communicating with the research community:

• Should we send more updates to the already existing mailing lists (for example, should a note of our meeting be sent there?)
• Or do we need a new mailing list/newsletter setup that folks can subscribe to? (in case our frequent posts to already existing mailing lists are thought to be an abuse of their policies?)

CNS 2022 satellite tutorials⋆

• Most people (WG and OCNS) that we’ve contacted are in favour of free online software satellite tutorials.
• So, we will assume they’re going to happen and plan accordingly.
  • ACTION: WG to finalise schedule, sessions by end of April and submit to Tutorials chair.
• CNS 2022: 16th-20th July.
• Satellite tutorials (tentative): 27th June-1st July.
  • This ensures that they are early enough to not conflict with attendees’ travel arrangements.
  • Open ticket and let folks comment if it does not work for them.
• Software WG will host tutorials on whatever tools/technologies the members are able to take up.
• For stuff that’s not manageable by WG, we will invite developers and other research community members to deliver tutorials about their tools of choice.
• We will probably need to set up a single registration form to collect e-mail addresses to send out links/information about the tutorials.
  • The form can include check boxes for each session so we have idea of per session interest/attendance.
• Issue filed: https://github.com/OCNS/SoftwareWG/issues/67

D&I session at INCF Assembly⋆

• September 13th, 2022.
• https://hackmd.io/s/SJgYACqQ9
• Start reaching out to prospective speakers ASAP to have confirmation for sessions (people are already planning the Autumn, so do this ASAP).
• Ideas for invitation draft: Malin.

Software arena session at INCF assembly⋆

• September 14th, 2022.
• Session on making it easier to cite software (Marcel, Brian?).
• Target audience: software developers.
• Invite developers from outside the WG.
  • Malin has list of GSoC mentors: can invite them.

WG business⋆